What to Include and What to Leave Out of Board Meeting Minutes

Board meeting minutes are a vital tool for increasing transparency, accountability, and risk mitigation. However, the way in which your minutes are recorded can help them be effective or hinder their purpose. Incorrect, sloppy, or unclear meeting minutes could be a problem in the future, if they ever are required for legal reasons. It is crucial to understand what information should be included and what information should be excluded.

The date, date, the time and the place This will ensure that the minutes are an accurate representation of the meeting. You’ll also want to note whether it was an ordinary or special meeting.

Include the main aspects of any reports that were presented to the board, along with any alternatives that were considered for important decisions. Also, you should note the results of the decision-making process including any votes that https://yourdataroom.com/secure-vdr-software-for-managing-deals-of-all-size/ were taken.

Attendance: Having a consistent person to take minutes at every meeting, as well as a backup in case they’re absent will result in more precise minutes. It’s also helpful to use old minutes as templates so that any new minute-taker gets familiar with the process.

Keep your minutes as factual as possible and stay clear of emotional drama. Avoid political commentary, disagreements or arguments, or criticisms. Idle chat, jokes or recaps of the latest events and other conversations that are not related to the topic should be omitted from the minutes as well. It’s also important to note any modifications to the minutes.